Job Description

Org. Setting and ReportingThis position is located in the Security Council Secretariat Branch (SCSB) of the Security Council Affairs Division (SCAD), Department of Political and Peacebuilding Affairs (DPPA), United Nations, New York. The Secretariat Branch directly supports the daily work of the Council, especially its rotating monthly presidency, facilitates the holding of its formal and informal meetings and other activities, manages the Council\u2019s monthly and daily programme of work, provides procedural advice and supports Council missions to countries and regions of concern. The incumbent will report to a Senior Political Affairs Officer or a Political Affairs Officer.

ResponsibilitiesWithin delegated authority, the Meetings Services Assistant will be responsible for the following duties: \u2022 Ensures that all required services, including the availability and distribution of documents, are provided in order for meetings of the Security Council to convene according to schedule. \u2022 Utilizes gDoc, ODS and iSCAD+ to process Security Council documents and track their status until they are published. \u2022 Ensures reports and documents submitted for circulation and/or processing meet the UN document standards and coordinates with the documents management office for reproduction of reports and documents. \u2022 Organizes and maintains reference material and background documents, including resolutions and other decisions of the Security Council and its subsidiary bodies. \u2022 Prepares the agenda, journal summaries and communiqu\u00e9s of meetings of the Security Council and its subsidiary bodies and prepares the list of participants. \u2022 Drafts correspondence and notes for signature and processing. \u2022 Maintains and updates filing of documents processed by the Branch \u2022 Maintains a database of documents and meetings (iSCAD+) and publishes in the Journal the venue, date and other relevant information for meetings of the Security Council and its subsidiary bodies, on a daily basis. \u2022 Creates, edits and posts entries in the Security Council website, on a daily basis. \u2022 Prepares travel administration related Umoja tasks in connection with Security Council missions to the field \u2022 Assists in drafting procedural briefs for the President of the Security Council and chairpersons of Security Council subsidiary bodies. \u2022 Maintains an accurate record of speakers and/or an attendance record and coordinates with delegations on their position on the list of speakers. \u2022 Organizes and coordinates with relevant offices and delegations regarding procedural and organizational arrangements for meetings of the Security Council and its subsidiary bodies. \u2022 Prepares monthly statistics on meetings of the Security Council. \u2022 Allocates conference facilities and meeting rooms. \u2022 Responds to queries from delegations and Secretariat, as appropriate. \u2022 Performs other duties as required.

Competencies\u2022 Professionalism: Knowledge of the Organization\u2019s conference policies, procedures and practices. Ability to research, select, organize and summarize information required for the preparation of meetings. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. \u2022 Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others\u2019 ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. \u2022 Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

EducationHigh school diploma or equivalent is required.

Job - Specific QualificationNot available.

Work ExperienceA minimum of seven (7) years of experience in conference support or other related area is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Experience providing meeting servicing support to an intergovernmental or similar organ is desirable. Experience using documents and meetings management databases is desirable.

LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult for details).

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